Port of Bellingham Commission

Action Taken at December 5, 2011 Meeting

The above date is not an error, the meeting was held on Monday.

Shall the commission

169. Approve changes to the rules, regulations and procedures for Blaine and Squalicum Harbor in 2012? The housekeeping changes clarify language involving rules, regulations and procedures for vessel operations and moorage. Action Item 9 (Resolution 1226-G) Approved 3-0

170. Authorize the executive director to sign all documents for a transfer of a lease from Peoples Bank to Zephyr Investments for property at 2551 Roeder Avenue? At the 9/7/2010 meeting, vote #130, the commission approved a lease with Peoples Bank for property formerly leased by Marine Services Northwest (Boondocks Boats and Motors). A lease was terminated with Marine Services on 8/31/2010 and a lease signed with the bank so it could recover a $500,000 loan to Marine Services. The bank planned on selling the building on the property to a third party who would then assume the lease. Zephyr Investments intends to sublease a portion of the property to TD Curran to operate an Apple computer store which will include integration of computers with the marine industry. (Action Item 1) Approved 3-0

171. Modify a lease with the federal government for space in the International Trade Building? The U.S. Department of Homeland Security (U.S. Customs and Border Protection) signed a five-year lease for 30,000 square feet of office, warehouse and related space at the Bellingham airport building in December of 2004. The lease was renewed for one year in December 2009 and December 2010. At the 6/7/2011 meeting, vote #89, the lease was modified to increase the number of aircraft tie-down spaces from four to 14. This modification extends the lease for one year until 12/14/2012. The yearly rent will be $305,838. (Action Item 2) Approved 3-0

172. Authorize the executive director to sign contracts to implement the 2012 employee benefits program? The medical premium will increase by 10 percent in 2012. The port’s share is $1,576,256 for medical; $74,943 for dental and vision; $15,912 for life/accidental death/dismemberment; $19,080 for long-term disability and $2,527 for employee assistance. The employees monthly share is $38.36 and for families it is $118.18. The medical costs do not include a broker fee of $25,609. (Action Item 4) Approved 3-0

173. Authorize the payment of $58,432 to the state of Washington for two aquatic lands harbor leases? The state issued two leases to Georgia-Pacific for the treatment lagoon known as the Aerated Stabilization Basin. In 2005, the port of Bellingham acquired the treatment lagoon and has been using it for stormwater treatment and leachate from the airport woodwaste landfill. The treatment lagoon is part of the Whatcom Waterway cleanup site. This payment is for 12/1/2011 through 11/30/201. (Action Item 5) Approved 3-0

174. Authorize the executive director to sign a $35,400 contract (amendment #1) with Bennett Engineering of Bellingham to perform the Bellingham airport woodwaste landfill monitoring and reporting services for 2012? The Whatcom County Health Department issued the permit for the closure of the woodwaste landfill site (12/7/2010 meeting, vote #165). It is anticipated that woodwaste post-closure monitoring, water sampling and reporting will be required for 15 to 20 years. Bennett will conduct monthly landfill cover inspections, perform quarterly water sampling, gas monitoring and file quarterly reports. Bennett will also do sampling and reporting as required by the Pollutant Discharge Elimination System. This amendment brings the total contract to $101,200 (Agenda Item 6) Approved 3-0

175. Authorize the executive director to sign a $9,600 contract (amendment #10) with AECOM of Los Angeles, Calif., to increase the scope of the remedial investigation/feasibility study at the central waterfront site? At the 6/6/2006 meeting, vote #69, the commission approved a $386,356 contract with the Retec Group (now AECOM) for a remedial investigation/feasibility study. A $214,995 amendment was approved at the 9/5/2006 meeting, vote #98. The draft report was submitted to the state in October 2008 and a revision in August 2009. This amendment brings the total contract to $707,729. (Action Item 7) Approved 3-0

176. Authorize the executive director to sign a $40,000 contract (amendment #1) with Faber Construction of Lynden for foundation repairs to the building at 300 Harris Avenue? The building is being remodeled for Index Industries; a manufacturing company that is moving from Stanwood. The remodel was designed with the intent of meeting LEED Gold certification. Faber Construction was awarded the low bid of $2,314,100 at the 8/16/2011 meeting, vote #122; a contingency fee brought the total to $2,389,100. During the remodel a faulty foundation was discovered. This amendment brings the Harris Street building improvement project to $2,429,100. and the overall project budget to $2,940,000. (Action Item 8) Approved 3-0

177. Revise the port’s moorage tariff (amendment #1) at Squalicum Harbor, Fairhaven Terminal and Blaine Harbor? A new marina model for moorage rates was approved at the 2/15/2011 meeting, vote #30. This amendment will change boat displace space rates, boat launch fees, weblocker rates, the annual moorage renewal date and minor housekeeping changes. (Action Item 10) Approved 3-0

Action Taken at December 20, 2011 Meeting

Shall the commission:

178. Authorize the executive director to sell property valued at $10,000 or less? State law requires annual renewal of the authority to sell port surplus property. Consent Agenda B (Resolution 1029-Q) Approved 3-0

179. Appoint Rob Fix (chief financial officer) as auditor and Tamara Sobjack (controller) as deputy auditor for fiscal year 2012? (Consent Agenda A) Approved 3-0

180. Reaffirm Chmelik, Sitkin, & Davis as the port’s general legal counsel for 2012? The hourly rate of $200 per hour established in 2006 will remain in effect. (Consent Agenda C) Approved 3-0

181. Select officers and regular port commission meetings for 2012? The officers will be: President – Scott Walker; Vice President – Jim Jorgensen and Secretary – Michael McAuley. The regular meetings will continue starting at 3 p.m. on the first and third Tuesday of each month in 2012. (Action Item 1) Approved 3-0

182. Approve nominations for commissioners to serve on organizations and committee? See footnote1 for details. (Action Item 2) Approved 3-0

183. Authorize the executive director to sign a $101,350 contract (amendment #1) with KPFF Consulting Engineers of Seattle for additional design of the Shipping Terminal and main pier repair/replacement project? The original contract was approved at the 6/7/2011 meeting, vote #95, for $139,000 and a contingency fee of $13,900 for a total of $152,900. This amendment includes timber pier repairs at the South Terminal and brings the total contract to $254,250. (Consent Agenda D) Approved 3-0

184. Appoint Industrial Development Corporation officers and establish the date, time and location of meetings for 2012? (Commission meeting as the Industrial Development Corporation.) The officers will be: president – Scott Walker; vice president – Jim Jorgensen; secretary – Michael McAuley and treasurer – Rob Fix. IDC meetings will be held as needed in conjunction with regular port commissioner meetings. (IDC 2) Approved 3-0

185. Approve the 2012 Industrial Development Corporation budget? (Commission meeting as the Industrial Development Corporation.) The budget anticipates revenues of $35,568 and expenses of $314,779. The 2011 year-end balance is projected to be $634,851. (IDC 3) Approved 3-0

1Northwest Economic Council
*Scott L. Walker (primary) and Jim Jorgensen (alternate)
Whatcom Council of Governments
*Michael McAuley (primary) and Jim Jorgensen (alternate)
Washington Public Ports Association
*Scott L. Walker (trustee)
Whatcom County Economic Development Investment Committee
*Jim Jorgensen
Public Art Advisory Team
*Scott L. Walker (thru June) and Jim Jorgensen (thru December)