Port of Bellingham Commission

Action Taken at February 19, 2013 Meeting

Shall the commission:

38. Authorize the executive director to pay the Whatcom County auditor $96,253 for Proposition 1? At the 6/19/2012 meeting, vote #107, the commission voted to place on the 2012 general election ballot a proposal to increase the number of Port Commissioners from three to five. The total cost of the general election was $468,129. The port’s share of the cost is based on voter turnout. (2230/Action Item 1) Approved 3-0

39. Approve the 2013 Bellingham airport tariff schedule? Staff recommended several changes to the schedule. Reduce parking from $9.00 per day to $8.00 per day for overflow Lot B and Lot C; increase the minimum fee for a lost ticket from $9.00 to $10.00; establish a $100 fine for ground transportation service operators (shuttle operators/taxi cabs/limousine operator and shuttle bus operators). The fine will give staff the ability to enforce a high level of customer service. (2229/Action Item 2) Approved 3-0

40. Increase by $230,977 the contract (change order #9) with Dawson Construction of Bellingham for phase 2 of the airport expansion project? The original contract for $16,961,834 was approved at the 2/21/2012 meeting, vote #26. The Transportation Security Administration has ordered revisions to the electric system on the checked baggage and outbound baggage handling system. This increase brings the total authorized contract to $17,431,210. (2223/Action Item 3) Approved 3-0

41. Authorize the executive director to sign an $81,114 contract with Associated Project Consultants of Bellingham for the engineering, design permitting of the fire line replacement at the Fairhaven Marine Industrial Park? A new tenant in Building 7 requires increased pressure, Phase 1 will replace the fire line and increase pressure. Phase 2 will replace the entire fire water main system with new pipe and equipment. Fire hydrants will be replaced with consideration given to changing locations and adding additional hydrants. A contingency fee of $8,111 brings the total contract to $89,225. (2224/Action Item 4) Approved 3-0

42. Authorize the executive director to award the low bid of $265,070 to Rhema Electric of Mt. Vernon for electrical upgrades at the Fairhaven Marine Industrial Park? All bids at the 11/6/2012 meeting, vote #166, for electrical upgrades were rejected. Electric systems will be replaced in webhouses #3 and #4. The work was advertised and three bids were received. A contingency fee of $26,500 brings the total contract to $291,570. (2225/Action Item 5) Approved 3-0

43. Renew and modify a land lease with Yorkston Oil Company? The five-year lease for property at 2801 Roeder Avenue runs from 11/1/2012 through 10/31/2017. The rent for the five-year period will be $109,976. (2226/Action Item 6) Approved 3-0

44. Approve a lease with Conocophillps Company of Delaware for the #11 Bellwether Building? The company will utilize 2,400 square feet in Suite 207 for its shipping line business. The lease will begin on 3/1/2013 and end on 2/28/2018. There are three two-year renewal options. The rent for the five-year lease is $392,848. (2227/Action Item 7) Approved 3-0

45. Authorize the executive director to sign a lease with BMI (Bellingham Marine Industries) Properties Northwest for approximately two acres of land and waterway use adjacent to the C Street terminal site? The BMI Precast concrete products will be poured at the site, loaded onto a barge and sent to the customer. BMI anticipates up to $200,000 in improvements to the site, initially 5-10 jobs and 30-60 jobs at full operation.The 30 year lease will commence on 4/1/2013 with six five-year renewal options. (2228/Action Item 8) Approved 3-0

Action Taken at March 5, 2013 Meeting

Shall the commission:

46. Authorize the executive director to sign a contract not to exceed $30,000 with the law firm of Van Ness Feldman of Washington, D.C./Seattle to continue providing legal counsel to the port with regard to the redevelopment of waterfront properties? (2236/Action Item 1) Approved 3-0

47. Establish Bayview Center ballroom rental fees for 2013 and 2014? At the 12/18/2012 meeting, vote #191, the commission authorized the purchase of the Bayview Center office building at 12 Bellwether Way. The previous owner retains the right to use the ballroom four times per month for the next ten years in exchange for a $480,000 reduction in the purchase price. The rates vary from $65.00 per hour Monday though Thursday to $1,250 for four hours on Friday and Saturday evening. (2237/Action Item 2) Approved 3-0

48. Authorize the executive director to sign an $876,585 contract (change order #1) with Glidepath, LLC of Grand Prairie, Texas, for the baggage handling system at the Bellingham airport? The checked baggage inspection system is for inbound and outbound baggage. The structure includes an explosive detection system, support equipment and two inbound baggage carousels. The Transportation Security Administration is requiring changes to the system. The federal government will reimburse the port for 95 percent of the costs. A contingency fee of $43,829 brings the total contract to $3,746,564. (2238/Action Item 3) Approved 3-0

49. Authorize the interim executive director to sign a $388,728 contract (amendment #5) with URS Corporation of San Francisco for additional construction support services for general aviation areas 3 and 4 for the Gate 8 ramp replacement and de-icing containment project? The services will be inspecting and testing concrete and asphalt pavement, storm drainage piping, de-icing and fuel spill containment structures, electrical monitoring and control systems. This amendment has a contingency fee of $39,000 and brings the total amended contract to $1,120,501. The federal government (FAA) will reimburse the port for 90 percent of the eligible costs. (2239/Action Item 4) Approved 3-0

50. Authorize the executive director to sign a $403,732 contract (amendment #30) with Anchor QEA of Seattle for the phase 1 of the Whatcom Waterway cleanup project? Additional work will be performed on the south and north shorelines. The project is eligible for 50 percent of the funding by the Model Toxics Control Act. A contingency fee of $40,000 and brings the total amended contract to $8,272,794. (2240/Action Item 5) Approved 3-0

Action Taken at March 19, 2013 Meeting

Shall the commission:

51. Approve a foreign trade zone agreement with T.C. Trading Company? A warehouse, distribution and third-party logistics business in Blaine, wishes to operate in a Foreign Trade Zone. The company will make an annual payment of $5,000 to the port. (2259/Action Item 1) Approved 3-0

52. Award 2013 Small City Economical Development Fund grants totaling $80,000 to Blaine, Everson, Ferndale, Lynden and Nooksack? The port started the small city grant program in 2004. The city of Blaine will receive $15,000 ($15,000 cash match) to hire a consultant to develop a strategy to market the city’s industrial areas. The city of Everson will receive $15,000 ($20,000 cash match) to expand Lincoln Street east to Blair Drive to access an undeveloped commercial area. The city of Ferndale will receive $17,500 ($20,000 cash match) to study the feasibility of roundabout in the Slater/Rural Avenue. The city of Lynden will receive $17,500 ($20,000 cash match) for engineering and permitting to connect Riverview Road between south 6th Street and Hannegan Road. The city of Nooksack will receive $15,000 ($75,000 cash match) for the wastewater treatment plant engineering upgrade. (2260/Action Item 2) Approved 3-0

53. Authorize the executive director to sign a funding and participation agreement with Univar USA for contributions to the cleanup of the Harris Avenue shipyard site? It has been determined that Univar is a former owner of the site and liable for cleanup costs. Univar will contribute $72,947 for previous costs and 40 percent of future costs. (2261/Action Item 3) Approved 3-0

54. Modify a lease with Scotty Browns restaurant and lounge at the Bellingham airport? At the 7/19/2011 meeting, vote #108, Brown’s Airport Restaurant signed a five-year lease for 1,400 square feet inside the secured area for a full-service restaurant and lounge. The company is requesting an additional 526 square feet for food and beverage service and 576 for office and storage space for a total of 2,502 square feet. (2262/Action Item 4) Approved 3-0

55. Approve a new lease agreement with Halibut Henry’s? The owners have lease space at the Bellingham airport since 1999. Henry’s will occupy approximately 461 square feet of retail food, beverage and gift shop space in the terminal building, 129 square feet of retail space in the secure portion of the terminal and 692 square feet in the food service preparation area. The lease commences on 5/1/2013 and expires on 4/30/2018. (2263/Action Item 5) Approved 3-0

56. Increase by $32,121 the contract (change order #11) with Dawson Construction of Bellingham for phase 2 of the airport expansion project? The original contract for $16,961,834 was approved at the 2/21/2012 meeting, vote #26. The Transportation Security Administration has ordered revisions to sprinklers, restrooms and ceiling related to the checked baggage and outbound baggage handling system. This increase brings the total authorized contract to $17,463,331. (2264/Action Item 6) Approved 3-0

57. Increase by $32,006 the contract (change order #12) with Dawson Construction of Bellingham for phase 2 of the airport expansion project? The original contract for $16,961,834 was approved at the 2/21/2012 meeting, vote #26. Halibut Henry’s is requesting changes to the project to accommodate their current and future requirements. This increase brings the total authorized contract to $17,495,337. (2265/Action Item 7) Approved 3-0