Port of Bellingham Commission

Action Taken at July 2, 2013 Meeting

Shall the commission:

106. Fill three vacancies on the Bellingham International Airport Advisory Committee? Two incumbents are reappointed: Robert French and Kate Simmons and one new member appointed: Larry McCarter. All three will serve three-year terms. There are two vacancies, one for the air cargo position and the other for airlines representative. (2550/Consent Agenda B) Approved 3-0

107. Authorize the executive director to sign a contract to renew the port’s property insurance coverage? The $582,3347 in property insurance will be with Alliant Insurance Company of Newport Beach, Calif., for the period 7/1/2013 through 7/1/2014. This premium is a 21 percent increase over the $482,979 coverage that was approved at the 7/3/2012 meeting, vote #116. (2541/Action Item 1) Approved 3-0

108. Adopt language changes to resolution establishing the Bellingham International Airport Advisory Committee? Resolution 1099 established the purpose, provisions and function of the committee. Committee members have recommended changes to the committee organization and function. 2548/Action Item 2 (Resolution 1320) Approved 3-0

109. Authorize the executive director to sign a $25,000 agreement (amendment #1) with the Port of Tacoma for assistance in obtaining federal permits for new and existing projects? At the 2/21/2013 meeting, vote #25, the commission approved a $25,000 agreement to allow the Port of Bellingham to take advantage of agreements the Port of Tacoma has with the National Oceanic and Atmospheric Administration and the U.S. Fish and Wildlife Service. This vote will revise the amount not to exceed $50,000. The Port of Bellingham has a number projects that will require the acquisition of federal permits. (2547/Action Item 3) Approved 3-0

110. Authorize the executive director to sign a $40,950 contract (amendment #1) with Cardno TEC of Charlottesville, VA, to increase the scope of consulting services for the environmental compliance assessment program? The program began in 1992; the port started looking more closely at the impact of the port and tenant operations on port properties. Approximately 80 tenants are subject to some form of environmental regulation; the port regularly inspects these tenants. This amendment brings the total contract to $92,532 and extends it through 4/30/2014. (2542/Action Item) Approved 3-0

111. Modify a lease agreement with Halibut Henry’s? In 1999, the owners initially leased 346 square feet of space in the main airport passenger terminal. This modification will add 156 square feet for sales of travel aids and gifts but not food service for a total of 1,438 square feet. The lease expires on 4/30/2018. (2244/Action Item 6) Approved 3-0

112. Authorize the executive director to sign a $26,449 contract (change order #18) with Dawson Construction of Bellingham for phase 2 of the airport expansion project? The original contract for $16,961,834 was approved at the 2/21/2012 meeting, vote #26. This order pertains to the expansion of Halibut Henry’s in the previous vote. This change order brings the total authorized contract to $17,974,041. (2445/Action Item 7) Approved 3-0

113. Authorize the executive director to award the low bid of $489,609 to Dimensional Communication of Mount Vernon for phase 2 of the media distribution system? At the 6/7/2011 meeting, vote #83, the commission approved phase 1, the installation at the Bellingham Airport of 19 monitors, associated equipment and software. Phase 2 will install an additional 60 monitors to display television channels, flight information, baggage information, tenant advertising and announcements. Three bids were received, the highest bidder protested that the two low bidder were non-responsive. The port judged the protest to be without merit. A contingency fee of $49,000 brings the total contract to $538,609. (2546/Action Item 8) Approved 3-0

Action Taken at July 16, 2013 Meeting

Shall the commission:

114. Authorize the executive director to sign a $15,000 contract (amendment #2) with Bellingham Marine Industries of Ferndale for three marine repair projects? Two projects are at Squalicum Harbor and the third at the Cruise Terminal. At the 8/21/2012 meeting, vote #134, the commission approved the low bid of $882,455 and a contingency fee of $88,246 for a total of $970,701. At the 4/16/2013 meeting, vote #75, amendment #1 was approved for $45,000. This amendment brings the total contract to $1,078,489. (2588/Consent Agenda B) Approved 3-0

115. Authorize the executive director to sign a $12,000 sole source contract with CRE West Coast LLC of Bellingham to assist with the developer selection for the Waterfront District? Lydia Bennett, manager for CRE West Coast was a Port of Bellingham employee from 2005 through June 2013. According to the sole-source justification form Lyndia Bennett developed the selection process, understand the process and developers associate her with the project. (2589/Action Item 1) Approved 3-0

116. Authorize the executive director to sign the 2013–2015 collective bargaining agreement with the International Association of Firefighters, Local 106? The employees are awarded a 2.5 percent wage increase in 2013; a 3.0 percent in 2014 and a 2.5 percent in 2015. The 2013 increase is effective on 7/1/2013 with a lump sum for the period 1/1/2013 through 6/30/2013. The total salary cost for 2013 is $683,500; 2014 is $707,330 and 2015 is $741,636. The three-year contract begins on 1/1/2013 and ends on 12/31/2015. (2590/Action Item 2)Approved 3-0

Approved 3-0

117. Authorize the executive director to sign an agreed order (amendment #2) for the Georgia-Pacific mill site? The original agreed order to perform a remedial investigation/feasibility study was approved at the 8/4/2009 meeting, vote #130 and the first amendment approved at the 8/16/2011 meeting vote #117. This amendment separates the site into two remedial action units (pulp/tissue mill and chlor-alkali) for the purpose of expediting remedial action and facilitating redevelopment of the site. (2591/Action Item 3) Approved 3-0

118. Authorize the executive director to sign a $274,922 contract (amendment #1) with Anchor QEA of Seattle to finish the remedial investigation/feasibility study (RI/FS) of the I&J Waterway? The waterway is one of the Bellingham Bay Model Toxics Controls Act sites. At the 11/16/2004 meeting, vote #117, the commission approved a $249,470 contract for the RI/FS project. In 2007, the state temporally suspended the project. At the 3/3/2009 meeting, vote #40, the commission approved a contract with Anchor QEA to complete the study. This amendment is based on a revised work plan. A contingency fee of $54,984 brings this contract to $329,906 and the total amended contract to $347,912. (Action Item 2) Approved 3-0

119. Authorize the executive director to sign a $154,754 contract (amendment #2) with Anchor QEA of Seattle to finish the remedial investigation/feasibility study (RI/FS) of the I&J Waterway? The waterway is one of the Bellingham Bay Model Toxics Controls Act sites. At the 11/16/2004 meeting, vote #117, the commission approved a $249,470 contract for the RI/FS project. In 2007, the state temporarily suspended the project. At the 3/3/2009 meeting, vote #40, the commission approved a contract with Anchor QEA to complete the study. This amendment is based on a revised work plan. This amendment brings the total contract to $502,666. (2592/Action Item ?) Approved 3-0

120. Authorize the executive director to sign an interagency agreement (amendment 8) with the state of Washington for the Bellingham Bay Demonstration Pilot project? The $850,000 in additional Model Toxics Control Act funding will be spent for Squalicum Creek estuary and a $40,000 forage fish sampling project to document the presence or absence of forage fish spawning activities on beach sites in inner Bellingham Bay. The Bellingham Bay Demonstration Pilot project was initiated in 1996 with a completion date of 6/30/02. This amendment extends the deadline to 6/30/2015. Total grant money for the Bellingham Bay Demonstration Pilot project is $2,334,250. (2593/Action Item 5) Approved 3-0

121. Authorize the executive director to award the low bid of $69,920 to Western Refinery Services of Ferndale for asphalt repair, creak seal and seal coat projects? The repairs will take place at: BST south dock, Squalicum gillnet loading zone, Fairhaven Marine Industrial Park, Squalicum boat wash down, promenade and boat launch. The work was advertised and three bids were received. (2594/Action Item 6) Approved 3-0

122. Authorize the executive director to sign documents transferring the Economic Development Administration Revolving Loan Fund to the Port of Bellingham? Since 1988, $1.8 in federal funds has been loaned to companies creating 145 jobs. The Northwest Economic Council has been responsible for administration of the fund. The NWEC no longer has staff to administer the fund so it being moved to the port. (2595/Action Item 7) Approved 3-0

123. Extend the lease with Stork Craft Manufacturing of Richmond, B.C., for space in the former G-P tissue warehouse? Stork Craft is the largest supplier of juvenile furniture in the world. The 210,000 square foot Bellingham facility is used for storage and distribution of furniture manufactured in Asia. The U.S. administrative offices were relocated from Las Vegas to Bellingham. The lease is extended through 6/30/2016. (2596/Action Item 8) Approved 3-0

124. Amend the leases with Bellwether Gate LLC for Building D at Bellwether on the Bay? At the 10/19/2010 meeting, vote #142, Building D lease was amended to change the size from a three-story 13,000 square foot building to a two-story 10,000 square foot building and delay the construction for three years. This amendment requires building tenant to sign a “hold harmless agreement.” The agreement signer acknowledges working waterfront industrial uses abut the building premises and allows noise, shift work, truck traffic, loading and unloading from marine vessels and odor issues from seafood processing. (2596/Action Item 9) Approved 3-0

Action Taken at August 20, 2013 Meeting

Shall the commission:

125. Authorize the sale of one vessel for the nonpayment of moorage fees? An auction was held on September 12 for an 18-foot skiff with a moorage fee of $679; the skiff was not sold.(2629/Consent Agenda C) Approved 3-0

126. Renew and modify a lease at the Bayview Center Building? At the 12/18/2012 meeting, vote #191, the commission authorized the purchase of the building for $4.1 million. The lease with Bellingham Family Medicine for suite 230 will be renewed from 2/15/2013 through 2/14/14 with four one-year renewals. The monthly rent will increase 3 percent to $2,292. (2624/Consent Agenda D) Approved 3-0

127. Authorize the executive director to accept a $550,200 federal grant for the Bellingham airport? The grant is for additional work at the Bellingham for the airport de-icing containment facility. The north side de-icing containment system will receive the same work performed on the south side system. The FAA grant funds 90 percent of the project. (2619/Action Item 1) Approved 3-0

128. Authorize the executive director to accept a $651,833 federal grant for the Bellingham airport? The grant will fund two projects, the design contract for taxi lanes in areas 3 and 4 will and the design contract for the commercial aircraft overnight parking apron. The FAA grant funds 90 percent of the projects. (2619/Action Item 1) Approved 3-0

129. Authorize the executive director to sign a $271,369 contract (amendment #16) with Aspect Consulting of Seattle to increase the scope of the remedial investigation/feasibility study of the former Georgia-Pacific mill property? This amendment represents the next phase of RI/FS work. The Washington State Department of Ecology separated the site into two remedial action units (pulp and tissue and chlor-alkali) for the purpose of expediting cleanup and supporting redevelopment opportunities. The original contract was approved at the 8/19/2008 meeting, vote #103. This amendment brings the total contract to $2,768,420. (2630/Action Item 3) Approved 2-0, Michael McAuley absent.

130. Authorize the executive director to award the low bid of $888,425 to Razz Construction of Bellingham for three marina improvements projects? The improvement projects include: electrical and structural upgrades at Gates 6 and 8, installing dock safety ladders in Squalicum and Blaine harbors and replacing dock boxes at Squalicum Harbor. The work was advertised and three bids were received. A contingency fee of $88,843 brings the total contract to $977,268. (2621/Action Item 4) Approved 2-0, Michael McAuley absent.

131. Authorize the executive director to award the low bid of $78,590 to Dirt Works of Bellingham for phase 1 of the Fairhaven Marine Industrial Park water main replacement project? Water ruptures over the past few years have required emergency repairs. Phase 1 will provide a high pressure supply of water for a new fire sprinkler system. The work was advertised and five bids were received. A contingency fee of $11,790 brings the total contract to $90,380 (2622/Action Item 5) Approved 2-0, Michael McAuley absent.

132. Modify a rental agreement with the Whatcom Maritime Historical Society for 627 Cornwall Avenue? The agreement was first approved at the 2/1/2005 meeting, vote #24. The society d/b/a Whatcom Maritime Association, a Washington nonprofit organization, uses the former port maintenance shop for equipment storage, workshops and waterfront tours. The meeting space will be eliminated and storage space increased. Annual rent will increase from $1,200 to $2,682. (2523/Action Item 6) Approved 2-0, Michael McAuley absent.