Port of Bellingham Commission

Action Taken at January 7, 2014 Meetings

Shall the commission:

1. Select port commission officers for meetings in 2014? The officers will be: President Michael McAuley; Vice President Dan Robbins and Secretary Jim Jorgensen. (2845/Action Item 1) Approved 3-0

2. Approve nominations for commissioners to serve on organizations and committee? See footnote1 for details. (2846/Action Item 2) Approved 3-0

3. Extend the delegation of certain administrative powers and duties to the executive director? The administrative powers will run from 1/1/2014 to 1/31/2015. 2847/Action Item 3 (Resolution 1106-P) Approved 3-0

4. Appoint Tamara Sobjack (director of finance) as auditor and Valerie Schorr (senior accountant) as deputy auditor for fiscal year 2014? (2852/Consent Agenda C) Approved 3-0

5. Authorize the executive director to sell property valued at $10,000 or less? State law requires annual renewal of the authority to sell port surplus property. 2853/Consent Agenda D (Resolution 1029-S) Approved 3-0

6. Designate the director of finance as the official responsible for informing the public of the port’s intent to issue tax-exempt bonds? The designation expires on 1/31/2015. 2854/Consent Agenda E (Resolution 1183-K) Approved 3-0

7. Approve event and facility rental fees for 2013 and 2014? The rates will remain the same for Bayview Ballroom, parks, Blaine Boating Center, Aviation Center, Development Center, 625 and 931 Cornwall and damage deposit. Some rates will increase at the Cruise Terminal and Squalicum Boathouse. (2855/Consent Agenda F) Approved 3-0

8. Reaffirm Chmelik, Sitkin, & Davis as the port’s general legal counsel for 2012? The hourly rate of $200 per hour established in 2006 will be increased to $225 per hour. (2856/Consent Agenda G) Approved 3-0

9. Authorize legal counsel to sign contracts up to $178,794 with Anchor QEA and other consultants (including Floyd-Snyder and Landau Associates) to provide technical expertise for legal work related to the environmental department?The work includes advising the port on the management of multiple environmental cleanup sites, environmental liability, environmental cost recovery and litigation. (2864/Consent Agenda H) Approved 3-0

10. Adopt rental revenue standards for 2014? The rate structure will change at the Bayview Building and Squalicum Esplanade. (2857/Consent Agenda I) Approved 3-0

11. Adopt liability insurance standards for fiscal year 2014? The standards will not be changed in 2014. (2858/Consent Agenda J) Approved 3-0

12. Authorize the executive director to pay the port’s portion of the 2007 general election costs? Commissioner Jorgensen ran unopposed so there were no primary election costs. The Whatcom County auditor’s office determined that the port’s portion of the November 5, 2013 general election costs was 17.6 percent or $74,161. (2848/Action Item 4) Approved 3-0

13. Approve the revised financial guidelines? The guidelines were last updated in 1997. The revisions include: definitions; operating budget guidelines; revenue guidelines; cash management and investment guidelines; cash reserves, debt guidelines and capital budget guidelines. (2849/Action Item 5) Approved 3-0

14. Appoint Industrial Development Corporation officers and establish the date, time and location of meetings for 2014? (Commission meeting as the Industrial Development Corporation.) The officers will be: president Michael McAuley;Jim Jorgensen; vice president Dan Robbins; secretary Jim Jorgensen and treasurer Tamara Sobjack. IDC meetings will be held as needed in conjunction with regular port commissioner meetings. (2863/IDC 1/2) Approved 3-0

15. Approve the 2013 Industrial Development Corporation budget? (Commission meeting as the Industrial Development Corporation.) The budget anticipates revenues of $32,025 and expenses of $89,095. (2860/IDC 4) Approved 3-0

Action Taken at January 21, 2014 Meeting

Shall the commission:

16. Establish regular port commission meetings for 2014? The regular meetings will continue to start at 3 p.m. on the first and third Tuesday of each month in the Harbor Center conference room. The possibility of holding some meetings in the evening was discussed and also the live broadcasting of meetings. (2872/Action Item 1) Approved 2-1, Michael McAuley opposed.

17. Increase the base salary of the executive director by 2.8 percent effective 1/21/2014? The base salary was last increased to $140,000 per year at the 11/9/2012 special meeting. (2873/Action Item 2)7) Approved 3-0

18. Authorize the executive director to sign an one-year agreement with the city of Bellingham to allow up to three free uses per year of the other’s facilities? The Port of Bellingham can use the following city facilities: Elizabeth Park gazebo, Maritime amphitheater and Fairhaven Village Green, Civic Field stadium, Joe Martin baseball field, museum rotunda room and Lightcatcher building, Bloedel Donovan and Fairhaven Park indoor facilities. (2874/Action Item 3) Approved 3-0

19. Fill one vacancy on the Bellingham International Airport Advisory Committee? Bob Brunkow was appointed to serve as the Other Airport Tenants representative for a three year term. The committee has vacancies for Air Cargo and Airline positions. (2878/Action Item 4) Approved 3-0

20. Authorize the executive director to award the low bid of $850,490 to American Building Maintenance Janitorial Services Northwest of New York for janitorial services? A deductive change order (for incomplete or unsatisfactory service) of $100,197 brings the revised contract to $750,293. The contract is for 36 port facilities; it runs from 2/1/2014 through 1/31/2014 and includes a $40,000 contingency fee for a total contract of $790,293. The contract for 36 facilities plus a contingency fee that ran from 7/1/2012 through 6/30/2013 was $481,969. (2875/Action Item 5) Approved 3-0

21. Authorize the executive director to sign a $47,450 contract (amendment #2) with Reid Middleton of Everett to perform design documents for repairs mooring dolphins at the Bellingham Shipping Terminal? The original contract financed a structural survey to evaluate piling, pier support structure and log pond mooring dolphins at the chemical dock and recommend repairs. This amendment brings the total contract to $102,450,000. (2876/Action Item 6) Approved 3-0

22. Authorize the executive director to sign a $15,807 contract with Wilson Engineering of Bellingham for passenger ramp repairs at the Bellingham Cruise Terminal? Last November, the passenger ramp fell an estimated 12 feet; Wilson Engineering was hired to design temporary support. This amendment authorizes Wilson to perform final design and construction support services and it brings the total contract to $29,539. (2877/Action Item 7) Approved 3-0