Port of Bellingham Commission

Action Taken at July 1, 2014 Meeting

Shall the commission:

89. Update the policy and procedures for public access to port records? The last time the commission updated the policy and procedures for public access to port records was the 8/19/2008 meeting, vote #99. This vote outlines what is a public record and adds a new section on electronic records and record availability on the port’s website. Consent Agenda C (Resolution 1332) Approved 3-0

90. Authorize the executive director to award the low bid of $70,160 to Henifin Construction of Bellingham for painting projects at port facilities? The facilities are: Squalicum Gate 3 restrooms and comfort station, Squalicum commercial restrooms, Bellwether building, Blaine boat launch and Harbor Center commission chambers. The work was advertised and three bids were received. The engineers estimate was $130,000. A contingency fee of $7,000 brings the total contract to $77,160. (4624/Consent Agenda D) Approved 3-0

91. Authorize the executive director to sign a contract to renew the port’s property insurance coverage? The $648,398 in property insurance will be with Alliant Insurance Company of Newport Beach, Calif., for the period 7/1/2014 through 7/1/2015. This premium is a 11.3 percent increase over the $582,334 coverage that was approved at the 7/2/2013 meeting, vote #107. (4612/Action Item 1) Approved 3-0

92. Authorize the executive director to sign a $70,759 contract with Dimensional Communications of Mt. Vernon for an intergrated audio-visual sound and presentation system in the Port Commission meeting room? The project will replace current audio-visual systems modern digital communications, displays, data and Internet systems. A contingency fee of $7,076 brings the total contract to $77,835. (4614/Action Item 3) Approved 3-0

93. Amend the Bellingham Airport Advisory Committee? At the 3/18/2014 meeting, vote #40, the committee was reorganized into a non-technical committee with community members. The 13 members will deal matters like: planning and development, traffic, noise, economic impacts and tourism. The following new members were appointed to the committee: R. Perry Eskridge-Bellingham/Whatcom Tourism; Matthew Paskus-Cliffside neighborhood; Lisa Neulicht-North County community; Guy Occhiogrosso-Chamber of Commerce; April Barker-Birchwood community; Roger Bourm-South County community; Janette Kaiser-Columbia neighborhood. 4615/Action Items 4-5 (Resolution 1320B) Approved 3-0

94. Amend the Bellingham Technical Advisory Committee? At the 3/18/2014 meeting, vote #41, a Technical Airport Advisory Committee was established. The committee provides technical aeronautical and operational input. The nine member committee will have representatives from commercial, general and corporation aviation; pilot associations, air cargo, airport business and air traffic control. The following new members were appointed to the committee: Robert Ingels-commercial aviation; Robert Franch-pilots association; Kevin Weatherbie-air cargo; Jeff Geer-airport business; Rob Tobler-air traffic control and Deb Logan-ground transportation. 4615/Action Items 4-5 (Resolution 1329A) Approved 3-0

95. Approve the 2014 Bellingham airport tariff schedule? Create a license to operate for courtesy hotel/motel shuttle operators, taxi cabs, limousine operators, shuttle bus operators and offsite airport parking lot shuttle operators conducting business at the airport. Currently, there are no fees. The approved fees are $50 per month or $600 a year. (4617/Action Item 6) Approved 3-0

96. Authorize the executive director to sign a consent degree with the state of Washington for the GP West Pulp and Tissue remedial action unit? The objective of this degree is to provide for remedial action where there has been a release or threatened release of hazardous substances. The site was divided into two separate units. A draft feasibility study has been completed for 31 acre northern portion. A separate cleanup action plan for the southern portion will be developed at a later date. (4618/Action Item 7) Approved 3-0

97. Renew a lease with Rainier Petroleum Corporation, d/b/a Maxim Petroleum? The port owns the fueling facility that supplies fuel to the Alaska ferry fleet and other ocean-going vessels. The facility has been operated by Rainier Petroleum since 1999. The renewed five-year lease will run from 7/1/2014 through 6/30/2019. (4619/Action Item 8) Approved 3-0

Action Taken at July 15, 2014 Meeting

Shall the commission:

98. Authorize continued investment of Port of Bellingham monies in the local government investment pool? This action will supersede Resolution 1141. The port has been using the investment pool since 2000. The port currently has over $30 million in the local government investment pool and another $13 million invested in longer term securities. 4647/Consent Agenda C (Resolution 1334) Approved 3-0

99. Authorize the executive director to award the low bid of $279,473 to Hytech Roofing of Lynden for six roof and gutter projects? The projects are: re-roof the Loft Restaurant at the Harbor Center; replace gutters at Marina Square; re-roof 625 Cornwall; re-roof HVAC at the cruise terminal; install gutters and downspouts at the Arrowack Building; re-roof the offices at the Wood Stone building. The engineers estimate was $364,817. A contingency fee of $28,000 brings the total contract to $307,473. The work was advertised and two bids were received. (4698/Consent Agenda D) Approved 3-0

100. Authorize the executive director to award the low bid of $231,531 to Neptune Marine Services of Anacortes for ramp repairs at the Bellingham Cruise Terminal? On 11/2/2012, the passenger ramp fell an estimated 12 feet; Wilson Engineering was hired to design temporary support. The vehicle ramp will require concrete patching and fiber wrap to the low portion of the counterweights. The passenger ramp requires repair and/or replacement of various steel components and hoisting equipment. Staff anticipates the passenger ramp costs will be reimbursed by the insurance carrier. A contingency fee of $23,153 brings the total contract to $254,684. The work was advertised and two bids were received. (4649/Consent Agenda E) Approved 3-0

101. Extend the negotiating agreement with Harcourt Developments Limited? At the 2/18/2014 meeting, vote #30, the commission authorize the executive director to sign an exclusive negotiating agreement with Harcourt Developments Limited of Dublin, Ireland to redevelop 10.8 acres in the Waterfront District. The agreement was for 120 days. The port and Harcourt completed and initial draft of the agreement. An additional 120 days is needed to complete the agreement. (4642/Action Item 2) Approved 3-0

102. Authorize the executive director to sign a funding agreement with the city of Bellingham for the expenditure of $125,000 for the purchase of a firefighting vessel? At the Bellingham City Council meeting on 10/28/2013, vote #232, the council authorized the mayor to accept a $750,000 federal grant for the purchase of a firefighting vessel. The U.S. Department of Homeland Security grant requires $250,000 in local matching funds. At the 11/5/2013 meeting, vote #162, the commission pledged half the matching funds ($125,000) and pledged to provide moorage for the vessel. (4643/Action Item 3) Approved 3-0

103. Authorize the executive director to sign a boathouse agreement with Bellingham Bay Four LLC? At the 11/19/2013 meeting, vote #173, the commission approved changes to the rules, regulations and procedures for Blaine and Squalicum Harbor. It adopted new multiparty boathouse insurance requirements calling for owners to carry a $3 million policy for property damage and death and/or bodily injury. There are seven multiparty boathouses, five in Squalicum and two in Blaine. This is the second group to sign an agreement with the port. (4643/New Business 1) Approved 3-0

Action Taken at August 19, 2014 Meeting

Small the commission:

104. Modify a lease with Frontier Airlines? At the 4/17/2012 meeting, vote #72, the commission approved a lease for air service with Frontier Airlines. With the completion of the main passenger terminal project, the ticket counter changes from exclusive to non-exclusive and the location of the office is moved from the second floor to the main floor. (4664/Consent Agenda C) Approved 3-0

105. Authorize the executive director to sign a $30,300 contract (amendment #8) with Anchor QEA of Seattle to monitor for three years the Squalicum Creek restoration project? Anchor will monitor the profile, vegetation and gradation of the improvements. At the 7/6/2010 meeting, vote #103, Anchor QEA (formerly Anchor Environmental) was authorized to produce a conceptual plan for major components of the project: habitat enhancement of the creek estuary, modification of two bridges, removal of the concrete bottom between the two bridges and replacement of a sewer trunk line. Construction of phase 1 began on 10/14/2013. At this point, approximately $1,785,000 has been secured by grants by the port. A contingency fee of $2,676 brings this amended contract to a total of $625,000. (4665/Consent Agenda E) Approved 3-0

106. Authorize the executive director to sign a $40,372 contract (amendment #12) with URS Corporation of San Francisco, CA, to reconfigure the layout for aircraft parking at the Bellingham airport? Allegiant Air will begin using Airbus A319 aircraft in 2015, it has a wider wingspan than the MD80, requiring reconfiguration of the parking area. The original contract was approved at the 3/3/2009 meeting, vote #47. A contingency fee of $4,028 brings this amended contract to a total of $6,056,400. (4667/Consent Agenda F) Approved 3-0

107. Approve a lease with itek Energy Solar Test Project of Bellingham to install solar collectors at the former GP treatment lagoon? The solar array will be on approximately 5,000 square feet on the east bank of the lagoon and will produce electrical energy for the port warehouse (the former GP tissue warehouse) at 1000 F Street. The cost of installing the solar array is being borne by itek Energy and is being installed under the state’s community solar project incentive program. The lease will expire on 6/30/2020. (4653/Action Item 2) Approved 3-0

108. Authorize the executive director to sign a $50,000 contract (amendment #4) with Heartland LLC of Seattle for additional tasks for the The Waterfront District strategic marketing plan? The original contract with the real estate consulting firm was for $75,000 was approved at the 6/5/2012 meeting, vote #97. This phase includes market and financial analysis; graphic production and support and client meetings. This amendment brings the total contract to $335,000 and extends it to 12/31/2014. (4654/Action Item 3) Approved 3-0

109. Authorize the executive director to sign a contract not to exceed $156,700 with Forcast, Inc. of (headquarters unknown) for the retention and development of air service at the Bellingham airport? The marketing effort will attempt to attract additional carriers, increase volume of passengers using the Bellingham airport and reduce the percent of passengers electing to use other airports. The contract runs from 9/1/2014 through 8/31/2017. (4655/Action Item 4) Approved 3-0

110. Authorize the executive director to sign a $50,000 memo of understanding with the federal government to fund a Section 408 permit evaluation for the Whatcom Waterway cleanup project? Authorize the executive director to sign a $38,990 contract (amendment #36) with Anchor QEA of Seattle for a Section 408 permit evaluation of the Whatcom Waterway cleanup project? The permit evaluation will address cleanup work near the shipping terminal and adjacent to the federal navigation channel. The total amended contract is $8,529,309. (4656/Action Item 5) Approved 3-0

111. Authorize the executive director to sign a $285,884 contract (amendment #19) with Aspect Consulting of Seattle for additional investigation and preparation of a draft feasibility study cleanup action plan at the former GP mill property? The last phase of the of the interim action included the removal, stabilization and disposal of soil impacted with elementary mercury. An additional investigation of the former chlorine plant will provide information for the feasibility study. This amendment brings the total contract to $3,152,017. (4657/Action Item 6) Approved 3-0

112. Authorize the executive director to award the low bid of $442,373 to Tiger Construction of Everson for multiple building improvement projects? The projects: finish the airport terminal expansion project; remodel restrooms at the Squalicum Harbor Mall; install security cameras at the Whatcom Waterway; refurbish restrooms at the Fairhaven boat launch; replace skylight and reinforce wall panel.The work was advertised and two bids were received. (4658/Action Item 7) Approved 3-0

113. Authorize the executive director to sign a $19,975 contract (amendment #1) with Kennedy/Jenks Consultants of Federal Way to provide additional environmental and engineering design services for the Bellingham Shipping Terminal stormwater improvement project? The original contract was approved at the 5/5/2014 meeting, vote #66. The port was awarded a $1.5 state grant for the stormwater improvement project. This is the second phase of the work. A contingency fee of $2,025 brings the total amended contract to $78,000 (4659/Action Item 8) Approved 3-0

114. Authorize the executive director to sign five boathouse agreements? These are the final boathouses agreements. At the 11/19/2013 meeting, vote #173, the commission approve changes to the rules, regulations and procedures for Blaine and Squalicum Harbor. It adopted new multiparty boathouse insurance requirements calling for owners to carry a $3 million policy for property damage and death and/or bodily injury. There are seven multiparty boathouses, five in Squalicum and two in Blaine. (4660/Action Item 9) Approved 3-0

115. Amend the Fairhaven Comprehensive Scheme of Harbor Improvements? (Public hearing held at the 7/1 meeting.) Harbor improvements at Fairhaven were last approved at the 12/2/2008 meeting, vote #134. Currently identified improvements: Harris Avenue Shipyard cleanup; construct a new building at the All American Marines Fabrication; repair or replace the shipyard pier; demolish warehouse 9; replace/upgrade the shipyard stormwater treatment system. 4661/Action Item 10 (Resolution 1333) Approved 3-0