Port of Bellingham Commission

Action Taken at January 6, 2015 Meeting

Shall the commission:

1. Select officers and establish regular port commission meetings for 2015? The officers will be: President Dan Robbins; Vice President Jim Jorgensen and Secretary Michael McAuley. The regular meetings will continue starting at 3 p.m. on the first and third Tuesday of each month in the Harbor Center conference room. (4988/Action Item 1) Approved 3-0

2. Approve nominations for commissioners to serve on organizations and committee? See footnote1 for details. (4989/Action Item 2) Approved 3-0

3. Extend the delegation of certain administrative powers and duties to the executive director? The powers will run from 1/1/2015 to 3/31/2016. Action Item 3 (5016/Resolution 1106-Q) Approved 3-0

4. Appoint Tamara Sobjack (director of finance) as auditor and Valerie Schorr (accounting supervisor) as deputy auditor for fiscal year 2015? (4996/Consent Agenda A) Approved 3-0

5. Authorize the executive director to sell property valued at $10,000 or less? State law requires annual renewal of the authority to sell port surplus property. 4997/Consent Agenda B (Resolution 1029-T) Approved 3-0

6. Designate the director of finance as the official responsible for informing the public of the port’s intent to issue tax-exempt bonds? The designation expires on 1/31/2014. 4998/Consent Agenda C (Resolution 1183-L) Approved 3-0

7. Approve event and facility rental fees for 2015? The rates are for the Bellingham Cruise Terminal, Squalicum Boathouse, Blaine Boat Center and Bayview Ballroom. There are two rates, peak (June-Sept.) and off season. (4999/Consent Agenda D) Approved 3-0

8. Reaffirm Chmelik, Sitkin, & Davis as the port’s general legal counsel for 2015? The hourly rate of $225 per hour established in 2013 will be increased to $250 per hour. (5000/Consent Agenda E) Approved 3-0

9. Authorize legal counsel to sign contracts up to $165,322 with Anchor QEA and other consultants (including Floyd-Snyder and Landea Associates) to provide technical expertise for legal work related to the environmental department? The work includes advising the port on the management of multiple environmental cleanup sites, environmental liability, environmental cost recovery and litigation. (5013/Consent Agenda F) Approved 3-0

10. Adopt rental revenue standards for 2015? The rate structure will not change. (5001/Consent Agenda G) Approved 3-0

11. Adopt liability insurance standards for fiscal year 2015? Two changes were made in the standards. (5012/Consent Agenda H) Approved 3-0

12. Authorize the executive director to sign the mutual use of facilities agreement with the city of Bellingham to include more properties? The new agreement allows each agency up to three free uses per year of the other’s facilities. The Port of Bellingham can use the following city facilities: Elizabeth Park gazebo, Maritime amphitheater and Fairhaven Village Green, Civic Field stadium, Joe Martin baseball field, museum rotunda and lightcatcher building, Bloedel Donovan and Fairhaven Park indoor facilities and Bellingham Library facilities. (Consent Agenda B) Approved 3-0. (5009/Consent Agenda I) Approved 3-0

13. Authorize the executive director to sign a $25,000 agreement with the Bellingham-Whatcom County Visitors and Convention Bureau d/b/a Bellingham Whatcom County Tourism for membership in 2015? The money will be divided between economic development ($9,000), tourism services/aviation ($12,000) and maritime ($4,000). The membership shall automatically renew annually unless the port provides the tourism office with a written notice of its intent not to renew its annual membership and the agreement will remain in effect so long as the port is an annual member of the tourism office. (5010/Consent Agenda L) Approved 3-0

14. Appoint Industrial Development Corporation officers and establish the date, time and location of meetings for 2015? (Commission meeting as the Industrial Development Corporation.) The officers will be: president Dan Robbins; vice president Jim Jorgensen; secretary Michael McAuley and treasurer Tamara Sobjack. IDC meetings will be held as needed in conjunction with regular port commissioner meetings. (2863/IDC 1/2) Approved 3-0

15. Approve the 2015 Industrial Development Corporation budget? (Commission meeting as the Industrial Development Corporation.) The budget anticipates revenues of $29,220 and expenses of $21,500. (2860/IDC 4) Approved 3-0

16. Authorize the executive director to sign a $225,000 agreement with the Western Washington University? The money will fund the Small Business Development Center. It provides business counseling services to retain and expand businesses in rural Whatcom County. Whatcom County will contribute $112,500, the city of Bellingham $56,250 and the port of Bellingham $56,250. (4991/Action Item 4) Approved 3-0

17. Authorize the executive director to award two low bids — totaling $587,146 — for janitorial services? The low bid for aviation ($321,520) and marine terminals ($86,021) was $407,541 from American Building Maintenance Janitorial Services of New York. A contingency fee of $20,000 brings the total contract to $427,541. The low bid for facilities ($63,830), Blaine Marina ($21,000), properties ($64,795), and Squalicum boathouse ($75) was $149,625 from Management Services NW of Ferndale. A contingency fee of $10,000 brings the total contract to $159,625. The contracts are for 34 port facilities; they run from 2/1/2015 through 1/31/2016. The work was advertised and four bids were received. (4992/Action Item 5) Approved 3-0

18. Authorize the executive director to sign a $193,751 contract (amendment #38) with Anchor QEA of Seattle for phase 1 of the Whatcom Waterway cleanup project? This amendment is for bathymetry work, engineering design report, inspection, monitoring, reporting requirements of the National Pollution Discharge Elimination System.The project will be funded by the Model Toxics Control Act and insurance. This amendment brings the total contract to $8,712,746. (4993/Action Item 6) Approved 2-1, Mike McAuley opposed.

19. Approve changes to the rules, regulations and procedures for Blaine and Squalicum Harbor? The state Legislature now requires the port to collect additional information from moorage customers. Vessel owners are now required to carry marine liability insurance. The changes also include housekeeping matters. 4994/Action Item 7 (Resolution 1226-K) Approved 3-0

1. Whatcom Council of Governments: Jim Jorgensen (primary) and Michael McAuley (alternate). Washington Public Ports Association Trustee: Michael McAuley (primary) and Dan Robbins (alternate). Whatcom County Economic Development Investment: Michael McAuley (primary) and Dan Robbins (alternate). Western Crossing: Dan Robbins (primary) and Jim Jorgensen (alternate).