Port of Bellingham

Shall the commission:

77. Update policy and procedures for public access to port records? This vote adopts the state attorney general’s model rules on public records and revises the resolution passed at the 1/10/06 meeting, vote number 5. (Resolution 1221A) Approved 3-0

78. Designate the chief financial officer as treasurer and allow the treasurer to appoint a deputy? This vote revises Resolution 1138 (passed in November 2000); it updates a title change from “director of finance” to “chief financial officer” and allows the treasurer to appoint a deputy as deemed necessary. (Resolution 1229) Approved 3-0

79. Amend and clarify the port’s late fee policy? The policy approved at the 6/6/06 meeting, vote number 67, didn’t specify that late fees applied only to real property agreements and didn’t state the minimum late fee. This vote clarifies late fee agreements and charges. (Resolution 1231A) Approved 3-0

80. Authorize the executive director to accept a federal grant of $1,065,000 for five Bellingham airport projects? The projects are: the purchase of vacant property that had been occupied by the Washington Air National Guard; the design of a fire station; payment for chairs previously purchased for the terminal; a de-icing facility and runway crack seal; an airport master plan update and aircraft rescue/fire fighting station site analysis. Approved 3-0

81. Authorize the executive director to enter into a $346,445 contract with W&H Pacific for improvements at the Bellingham airport? The company will provide design and engineering for expansion of the terminal apron and taxiway improvements. The contract includes a 10 percent contingency fee of $35,555 for a total of $382,000. Approved 3-0

82. Authorize the executive director to award the sole bid of $120,790 to Bering Industrial Contractors for a sprinkler system at Arrowac Fisheries? This is a replacement for the sprinkler system that protects the timber portion of the pier. The contract includes a 10 percent contingency fee of $13,000 for a total of $133,790. The project was advertised and one bid was received. Approved 3-0

83. Authorize the executive director to enter into an $82,763 contract with Miller’s Painting of Bellingham for the painting of multiple port facilities? The contract includes a 10 percent contingency fee of $8,277 for a total of $91,040. Approved 3-0

84. Authorize the executive director to accept a $25,000 grant from the National Fish and Wildlife Foundation to improve fish passage and for estuary improvements in the Squalicum Creek delta? The cost of the project is estimated at $118,000 will not will start unless it is totally funded by outside sources. Approved 3-0

85. Authorize the executive director to amend the contract with Retec Group of Concord, MA for sediment sampling in the Squalicum Creek waterway? The contract increases by $1,386 to a new total of $25,292. Approved 3-0

86. Authorize the sale of three vessels and a boat trailer for the nonpayment of moorage and storage fees? The moorage fees on two vessels were paid so only one vessel was sold. An auction was held on July 27 and a gillnetter built in 1987 was sold for $8,500. The moorage fee of $1,596 was paid and the rest went to the former owner. The boat trailer with $885 in storage fees was sold for $75. Approved 3-0

87. Authorize the executive director to apply to the state for the relocation of the state harbor lines in Bellingham Bay? At the 5/16/06 meeting, vote number 66, the commission approved sending a letter to Senator Patty Murray requesting the introduction of legislation to adjust the boundaries of Whatcom Waterway, a federal channel. Approved 3-0

Shall the commission:

88. Allow the Wood Stone Corporation of Bellingham to sell up to $3.4 million in tax-free bonds to finance expansion plans? At the 11/15/05 meeting, vote number 105, the port commission allowed the Wood Stone Corportation to sell $8 million in tax-free bonds for expansion plans. (Industrial Development Corporation Resolution 61) Approved 3-0

89. Allow the Hempler Foods Group (a.k.a. B. B. Meat and Sausage Company) to sell up to $6,125,000 in tax-free bonds for a new facility in Ferndale? At the 2/15/05 meeting, vote number 31, the port commission alllowed B.B. Meat and Sausage to sell $4 million in tax-free bonds for the new facility. (Industrial Development Corporation Resolution 62) Approved 3-0

90. Support Industrial Development Corporation Resolution 61 allowing Wood Stone Corporation to sell tax-free bonds? See vote 88 for details. (Resolution 1234) Approved 3-0

91. Support Industrial Development Corporation Resolution 62 allowing the Hempler Foods Group to sell tax-free bonds? See vote 89 for details. (Resolution 1235) Approved 3-0

92. Authorize the executive director to enter into a $13,000 amended contract with Reid Middleton, Inc. of Everett for a wetlands strategy at the Bellingham airport? Reid Middleton was hired to develop a 20-year wetland strategy for the Bellingham International Airport and to oversee applications for state and federal permits. The original contract for $439,000 was approved at the 12/19/00 meeting (vote #39), amended on: 6/27/03 for $40,000, 11/2/04 (vote #110) for $20,000, 2/1/05 (vote #33) for $10,000 and on 3/7/06 (vote #36) for $61,000 for a total amended contract of $583,000. Approved 2-0, Scott Walker excused.

93. Approve a supplemental agreement with the city of Bellingham regarding the creation of the New Whatcom development plan and authorize the executive director to sign contracts associated with the current phase of the project? The contracts include $56,330 with the Blumen Consulting Group of Kirkland to prepare for environmental review under the State Environmental Policy Act and $50,000 for other planning support for a total authorized amount of $106,330. Approved 2-0, Scott Walker excused.

94. Modify a lease with Gaston Bay Development? At the 3/7/06 meeting, vote number 37 the commission approved a 35-year lease with Gaston Bay Development at 2925 Roeder Avenue. Gaston Bay purchased the building on the property for $525,000 from Sonny Foods and plans to spend approximately $1,500,000 on building improvements. The lease modification will adjust the rental rate to that of the previous tenant and the give Gaston Bay the first right to renew the leased property. Approved 2-0, Scott Walker excused.

Shall the commission:

95. Authorize the executive director to enter into a collective bargaining agreement with the International Association of Firefighters, Local 3266? The contract runs from 1/1/06 to 12/31/08, and gives employees a 3 percent raise each January 1 (retroactive to 1/1/06). Approved 3-0

96. Authorize the executive director to award a $31,295 contract to J. T. Muenscher General Contractor of Everson to demolish a building in Blaine? The building at 295 Marine Drive was known as the Blaine Harbor Café; it was built in the 1940s and moved to the current location in the 1950s. The building was in very poor condition and was abandoned by the owners. The port completed an asbestos inspection and secured the necessary permits. The contract includes a 15 percent contingency fee of $4,605 for a total of $35,900. Approved 3-0

Shall the commission:

97. Adopt the use of the National Incident Management System as the basis for incident management at the Port of Bellingham? In order to receive federal funds, a Homeland Security directive requires the port to implement the management system. (Resolution 1232) Approved 3-0

98. Authorize the executive director to accept a state grant of $214,995 to complete the remedial investigation/feasibility study of the central waterfront site? The contract for the study was awarded to The Retec Group of Concord, MA, at the 6/6/06 meeting, vote number 69. The total cost of the study is estimated at $475,000. The state will also pay the city of Bellingham and the port $281,741 for previous work. Approved 3-0

99. Authorize the executive director to accept a state grant of $332,050 for the Bellingham Bay Demonstration Pilot Project? The original deadline to complete the project was 6/30/02; at the 12/17/02 meeting, vote number 120, the deadline was extended to 6/30/05. At the 4/6/04 meeting, vote number 3, the port accepted a state grant of $150,000 to employ a full-time person to encourage public involvement in the project. At the 6/7/05 meeting, vote number 68, the project deadline was extended to 6/30/07. This grant brings the total for the pilot project to $482,050 and extends the deadline to 6/30/09. Approved 3-0

100. Authorize the executive director to enter into a contract (not to exceed $50,000) with Reid Middleton of Everett for preliminary planning and design services to update the plan for harbor improvements in Fairhaven? Phase 1 is expected to be completed by the end of 2006. Phase 2 (approximately $29,000), the final phase, is expected to be completed by mid-2007. Approved 3-0

101. Authorize the executive director to enter into a $16,400 contract with the city of Blaine to update plans for harbor improvements? The city of Blaine is updating their Shoreline Master Program; the two projects will share consultants, building on previous work and sharing expenses. Approved 3-0

102. Approve a land lease with The Landings at Colony Wharf? The lease is for three years and nine months at $4,000 per month plus a state leaseholder tax. Chevron donated the property at 1020 C Street to the port, see the 11/2/04 meeting, vote number 109. The property (adjacent to property purchased by the Bellingham City Council at the 10/17/05 meeting, vote number 218) is part of the old Roeder garbage dump that may cost $1 or $2 million to clean up. The port will be conducting a remedial investigation/feasibility study during the lease period. Approved 3-0

103. Approve an easement for Sumas Properties along Johnson Creek? Sumas Properties is expanding their kiln drying facility at the Sumas International Cargo Terminal and asked for an easement of approximately 1.2 acres along Johnson Creek for wetland mitigation. The port will be paid $8,400 for the easement. Approved 3-0

Shall the commission:

104. Approve a memorandum of understanding with Pacific Cataract and Laser Institute of Chehalis for 1.5 acres of land at the Bellingham airport? The institute was founded in Chehalis in 1985 and currently has 13 eye clinics in five western states. The company plans on constructing a 7,500 square foot building on the airport property for an eye clinic. The proposed 25-year lease will include two 25-year lease renewals, with the building turned over to the port at the end of 75 years. Approved 3-0

Shall the commission:

105. Authorize the executive director to renew the port’s insurance coverage? The $538,514 property and liability insurance package (10/1/06—9/30/07) will be with Alliant Insurance Services of Newport Beach, CA. Increased property values are the primary reason for the $57,285 or 11 percent increase over last year. Approved 3-0

106. Support a grant application by the Bellingham-Whatcom Economic Development Council and Economic Development Council of Skagit County? The two organizations applied to the state of Washington for a $72,000 grant to establish an economic development strategy for the marine trades industry. The port will provide a $3,000 matching grant. Approved 3-0

107. Authorize the executive director to award the low bid of $238,381 to Friberg Construction Company of Ferndale for Phase 1 of the Bellingham airport parking lot expansion project? The total cost of Phase 1 will be $303,619. The parking lot currently has 615 spaces; Phase 1 will add 76 spaces. Phase 2 will add 370 spaces and Phase 3 will add 870 spaces. The total costs of the three phases will by $4,070,000. This contract includes a 10 percent contingency fee of $24,000 for a total of $262,381. Approved 3-0

108. Authorize the executive director to award the low bid of $51,980 to Deric Willett Construction of Bellingham for improvements to the Bellwether Building? Suite 110 will be finished to make it marketable to potential tenants. Finishing the suite will include carpet, floor and ceiling tiles, painting walls, lights, power, etc. The contract includes a 10 percent contingency fee of $5,198 for a total of $57,178. Approved 3-0

109. Authorize the executive director to award the low bid of $126,955 to Boss Construction to replace and repair pilings and floats? At the Squalicum Harbor pier, 11 fender pilings and their associated chocks and bullrails and one ladder will be replaced. One pile and two floats that were damaged by a boat will be repaired. Insurance will cover all costs. Approved 3-0

This special meeting was held with the Bellingham City Council to discuss New Whatcom.

Shall the commission:

110. Approve the agreement with the city of Bellingham entitled “Interlocal Agreement Regarding Participation in Local Infrastructure Financing Within Revenue Development Areas.” The Local Infrastructure Financing Tool (LIFT) allows property taxes to be pooled for local improvements projects. The city will issue bonds to pay for redevelopments cost at New Whatcom. The port and the city will dedicate 75 percent of their new property tax revenue to pay back the bonds. Approved 3-0

111. Adopt the New Whatcom draft framework plan presented to the Bellingham City Council the Port of Bellingham Commission on September 26, 2006? The draft plan will be the basis for developing an environmental impact statement, development agreement and master plan for New Whatcom. The development plan and master plan will determine how the site will be redeveloped and will include the financial commitments made by the city and the port. Approved 3-0