Port of Bellingham Commission

Action Taken at July 7, 2015 Meeting

Shall the Commission:

86. Authorize the executive director to sign a contract to renew the port’s property and crime insurance coverage? The $635,217 in coverage will be with Alliant Insurance Company of Newport Beach, Calif., for the period 7/1/2015 through 7/1/2016. This premium is a 2.0 percent reduction from the $648,398 coverage that was approved at the 7/1/2014 meeting, vote #91. (5360/Action Item 1) Approved 3-0

87. Authorize the executive director to sign contracts with lenders of artifacts and approve the Bellingham airport art policy? Expansion of the airport terminal has increased opportunity to showcase Bellingham and Whatcom County. The art policy creates a framework for displaying both permanent and seasonal art. An Art Oversight Committee will provide guidance for the program. Artwork must be family friendly and appropriate for public display. The terminal expansion project included funds to purchase art pieces for permanent display. (5361/Action Item 2) Approved 3-0

88. Approve the 2015 Bellingham airport tariff schedule? Over the past 12 months, there has been a 10 percent decline or $1 million reduction in airport parking revenue. Six off-site airport parking lots have consolidated to four. Currently, the airport parking lots have set daily parking rates that remain the same throughout the year. Staff recommends moving to a flexible rate structure to allow the airport to be more competitive. A flexible parking rate schedule is expected to generate sufficient revenue to cover expenses, repay bonds, and pay for future capital projects. The last airport tariff schedule was approved at the 7/1/2014 meeting, vote #95. (5362/Action Item 3) AApproved 3-0

89. Authorize the executive director to sign a $69,000 contract with Reid Middleton, Inc. of Everett for a shoreline, bulkheads and roadway assessment along a portion of Marine Drive at Blaine Harbor? The port has signed an agreement with the city of Blaine to repair the infrastructure along Marine Drive because it provides the only access to city/port facilities on the Blaine Harbor peninsula. The initial survey/assessment will be from the western edge of Gate 3 and Lighthouse Park to Fisherman’s Pier. Erosion, settlement and a loss of roadway in this area has caused the road to be closed to vehicle traffic. A contingency fee of $6,900 brings the total contract to $75,900. (5363/Action Item 4) Approved 3-0

Action Taken at July 21, 2015 Meeting

Shall the commission:

90. Authorize the executive director to award the low bid of $102,993 to Whatcom Builders of Bellingham for several repair and maintenance projects? The projects include asphalt repair and striping at Squalicum Yacht Club, Warehouse #1, Squalicum Harbor, Bellingham Cruise Terminal, Fairhaven Marine Industrial Park, Technology Development Center and Squalicum Promenade. A contingency fee of $10,000 brings the total contract to $112,993. The work was advertised and two bids were received. (5376/Consent Agenda B) Approved 3-0

91. Authorize the executive director to award the low bid of $243,379 to Faber Construction of Lynden for the Harris Avenue renovation project? The Arrowac building at 207 Harris Street will be reroofed, the exterior painted, and a backflow preventer and fall restrain safety devices wil be installed. A contingency fee of $24,338 brings the total contract to $267,717. The work was advertised and three bids were received. (5382/Consent Agenda C) Approved 3-0

92. Authorize the executive director to apply for a Puget Sound Energy grant? The total cost to replace high bay lighting fixtures and lamps at 1000 F Street and the Fairhaven Marine Industrial Park will cost approximately $59,207. The grant would provide up to 50 percent or $26,912 for equipment and installation. (5379/Consent Agenda D) Approved 3-0

93. Authorize the sale of one vessel for the nonpayment of moorage fees? An auction will be held for a 37-foot (Fairline Boats) yacht with unpaid moorage fees of $3,367. (5380/Consent Agenda E) Approved 3-0

94. Authorize the executive director to accept a $23,612 state grant for the replacement of pumpout equipment in Squalicum and Blaine Harbors? The Washington State Parks and Recreation Commission grant will cover 75 percent of the total cost. To replace the three existing pumpout carts is estimated at $31,483. (5378/Consent Agenda F) Approved 3-0

95. Approve a month-to-month lease with Bingham Fox d/b/a Drayton Harbor Fishery, Sound Pacific Seafood and Boundary Fish Company for property located at the Blaine Marine Industrial Area? On 5/31/2015, Blaine Marina terminated its long-standing lease with the port for property in the Blaine Marine Industrial Area which it used for fuel distribution, seafood purchasing, and sales of marine supplies and hardware. Improvements include two piers, four buildings,and three fuel tanks. The port has elected to take ownership of the two piers; the buildings and fuel tanks are slated for removal. A condition assessment of the piers is planned to help determine long-term disposition. The site has been listed by the state as falling under the Model Toxics Control Act. The site cleanup will be a multi-phase process. Environmental investigations have identified petroleum hydrocarbons in the soil and groundwater. Bingham Fox d/b/a Drayton Harbor Fishery (one of the former subtenants) has requested continued use of portions of the property for seafood purchasing. This month-to-month lease will allow Bingham Fox to continue conducting business on port property, while enabling the port to retain control of the site given the condition assessment, cleanup, and planning. The lease includes a ten-day termination notice period and provides for immediate termination based on pier condition assessment results. (5368/Action Item 1A) Approved 3-0

96. Approve a contract extension with Air Transport IT Services for software warranty updates and on-call support services? Port staff sought to align the ongoing software warranty and remote support charges for the Bellingham airport’s passenger processing system and fiscal year. Air Transport agreed, with a prorated fee for 5/29/2015 through 12/31/2015. Due to the proprietary and confidential nature of this agreement, the prorated fee amount cannot be disclosed. (5370/Action Item 3) Approved 3-0

97. Authorize the executive director to sign a $12,950 contract (amendment #2) with Moffat & Nichol of Long Beach, California, to perform additional condition survey/assessment services for the Bellingham Shipping Terminal pier repair project? During a high wind event on 12/9/2014 the Bellingham Shipping Terminal sustained damage along with Berth #2 when the port’s tenant’s vessel Horizon Fairbanks broke free from the pier. Damaged areas include mooring system (cleats and bollards), fender system and pier structure. The scope of work is being expanded to assess possible damage to the mooring system and pier structure directly related to the mooring system. These services had been covered under a contract with another consultant; the latter contract has been cancelled by port staff. This amendment brings the total contract to $174,850. (5371/Action Item 4) Approved 3-0

98. Authorize the executive director to sign a $1,938,191 contract (amendment #40) with Anchor QEA of Seattle for phase 1 of the Whatcom Waterway clean-up project? This amendment provides an additional $37,250 for project management and an additional $33,444 for the National Pollutant Discharge Elimination System (NPDES) support and permitting services. It adds funds for three new tasks under construction management support services: construction oversight ($1,336,272), environmental monitoring ($486,492), and institutional controls ($44,733). The project is eligible for 50 percent funding under Model Toxic Control Act and 50 percent funding of eligible project elements for a pre-funded insurance account. This amendment brings the total contract to $11,052,283. (5372/Action Item 5) Approved 3-0

99. Authorize the executive director to sign a $16,142 contract (amendment #1) with Wilson Engineering of Bellingham to prepare a lot line adjustment for the real property associated with the Granary Building? At the 3/3/2015 meeting, vote #39, the commission authorized the executive director to sign a contract with Wilson Engineering for surveying services to assist the port in the initial development of the Waterfront District. A lot line adjustment will need to complete the sale and transfer of the Granary Building property to Harcourt Development LLC. This amendment brings the total contract to $45,142. (5373/Action Item 6) Approved 3-0

100. Authorize the executive director to accept a $4,792,517 federal grant for the airport terminal expansion project? At the 11/2/2010 meeting, vote #151, the commission authorized the sale of $30,250,000 in revenue bonds to pay for the terminal expansion project. In March 2015, port staff applied for a Federal Aviation Administration grant to be used to reimburse the port for costs of the project not covered by bond funds. (5374/Action Item 7) Approved 3-0